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Khan Academy Districts + ClassLink set-up guide

Updated

Please note: This guide is a technical resource for districts who are already Khan Academy Districts partners and are preparing to share their data with Khan Academy. In order to become a partner, please visit the Khan Academy Districts website and click the "Request a Demo" button in the top righthand corner to get connected with the team.

Khan Academy + ClassLink set-up guide

Once your District is a Khan Academy Districts partner, syncing your organization’s Student Information System data with ClassLink is quick and easy. 

Note: districts rostering with ClassLink cannot use Data Guard in ClassLink to obfuscate PII (first name, last name, email address, class name) for students,teachers, and classes. 

Prepare your district’s Student Information System to sync with ClassLink 

Once your district is set up on Classlink, please ensure your SIS meets the requirements for the below categories: 

  1. Sections: 

Sections in ClassLink are rostered as classes on Khan Academy. Ensure that the sections in the SIS reflect the classes your district wants to roster for the current term. Please only share the current semester’s classes with Khan Academy. 

Please let your rostering specialist know if you anticipate more than one section per class period for each teacher. 

  1. Teacher email address: 

Khan Academy uses the teacher’s email address as an identifier to give teachers access to their correct district account. Ensure that each teacher has an accurate district email address in the SIS. 

  1. Student email address: 

Khan Academy uses the student’s email address as an identifier to give students access to their correct district account. Ensure that each student has an accurate district email address in the SIS. 

  1. Student date of birth: 

Khan Academy has two levels of permissions for student accounts under FERPA and NY Section 2-d regulations. Students under 13 have limited permissions on discussion posts and computer science projects. Students over 13 do not have these limitations. Ensure all students have a date of birth in the SIS that is shared with ClassLink. 

  1. Student enrollments: 

Ensure that students are enrolled in at least one section. Students must be enrolled in at least one section (class) to activate their Khan Academy Districts account. 

  1. Co-teachers: 

Classes can contain one primary teacher and up to nine co-teachers. This needs to be set up in your SIS to sync with ClassLink. Ensure that individual classes have a primary teacher = true indicated. Contact your SIS provider with questions about setting up co-teachers. 

Please note: co-teachers will not show up on all the Khan Academy Administrator reports.

  • Co-teachers are not shown on the Progress Reports, or downloadable csv reports.
  • If you use block scheduling with multiple teachers teaching the same group of students, we recommend giving each teacher their own Khan Academy class, rather than the teachers all sharing one class. 

Authorize and Set Up Khan Academy in ClassLink 

  1. Add the Khan Academy Application in ClassLink: 

Ensure that data sharing is enabled and that Demographics are also shared. Khan Academy’s rostering team will receive a notification when you’ve added the application for your district. 

  1. Set sharing rules 

Share the correct teachers, students, and administrators per your implementation and service agreement. We recommend sharing by grade level and subject. (See considerations below on how to avoid oversharing section data.) 

  1. Add Administrators: 

Add administrators in ClassLink to give access to the administrator dashboards in Khan Academy. Ensure that administrators are associated with at least one Org that has students and classes associated with it. Administrators who are associated with district offices won’t see usage data. 

  1. Add the Khan Academy app in your District’s Management Console 

Assign the Khan Academy app to only those students that are part of your district’s implementation. If you previously created a link to the free Khan Academy site on your district’s launchpad, make sure that the participating students will not have access to that link. 

 

Considerations 

Teachers or students with more than one email address: 

District users will activate their accounts using a district email address. If your teachers or students have more than one email address, please inform our rostering operations team as early as possible so we can develop an activation plan. 

Avoid oversharing section data in ClassLink: 

Please only share data for sections (classes) included in Khan Academy’s implementation for your district. When sharing data in ClassLink, please ensure that elective classes like P.E., Art, Chorus, and Band are not included. Rostering these sections will confuse teachers who likely won’t use Khan Academy as part of their instruction.

Student Grade Levels: 

Please note: students who are rostered in grade levels outside the standard K-12 range, such as grades 13, 14, or PostGraduate, their grade level will be shown as "Other" in Khan Academy reports.


If you have any questions, please contact your Districts Success Manager, or submit a ticket to our support team here.